J Mccreedy Recruitment Solutions
Our contact details
Name: J Mccreedy Recruitment Solutions
Address: High Street, Tilshead, Salisbury, SP3 4RZ
Phone Number: 01980 621400
Julia Mccreedy T/as J Mccreedy Recruitment Solutions (hereinafter “the Company”) is a recruitment business which provides work-finding services to its Clients and Candidates. The Company must process personal data (including sensitive personal data) so that it can provide these services — in doing so, the Company is responsible for your personal data.
You may give your personal details to the Company directly, through an application or registration form or via our website, or we may collect them from another source such as a jobs board. The Company must have a legal basis for processing your personal data. For the purposes of providing you with work-finding services and/or information relating to roles relevant to you we will only use your personal data in accordance with the terms of the following Notice.
Please note that this Notice will be subject to amendment as required.
“Candidate(s)” means any individual who registers with J Mccreedy Recruitment Solutions for the purposes of obtaining permanent or fixed term employment.
“Client(s)” means any organisation and individual/employee of that organisation that the Company provides recruitment services to.
“Data Protection Legislation” means all data protection laws including the Data Protection Act 1998 and the General Data Protection Regulation (EU/2016/679).
“personal data” means any information relating to an individual who can be identified, such as by aname, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that person.
“process/processing” means any operation or set of operations performed on personal data, such as collection, recording, organising, structuring, storage (including archiving), adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
“sensitive personal data” means personal data revealing racial or ethnic origin, political opinions, records of criminal convictions, religious or philosophical beliefs, or trade union membership, and the processing of genetic data, biometric data, data concerning health, an individual’s sex life or sexual orientation and an individual’s criminal convictions.
* For the purposes of this policy we use the term ‘personal data’ to include ‘sensitive personal data’ except where we specifically need to refer to sensitive personal data.
“Supervisory authority” means an independent public authority which is responsible for monitoring the application of data protection. In the UK the supervisory authority is the Information Commissioner’s Office (ICO).
2. Collection and use of personal data
i) Categories of personal data that may be collected
The categories of personal data the Company may collect will depend on the type of contact you have with us.
The type of personal information we collect
If you are a Candidate, the Company may collect the following personal data:
Name, Address and Telephone numbers
Date of Birth
Emergency Contact/Next of Kin
Education or Training
Record of criminal convictions
Details regarding your current salary
Any additional information that you, your referees or our Clients may provide about you.
If you are a Client, the Company may collect the following personal data:
Contact details for you and individuals/employees of your organisation such as name, work address, email address and telephone number
Details about previous and current job requirements
How we get the personal information and why we have it
Most of the personal information we process is provided to us directly by you for one of the following reasons:
For purposes of providing you with work-finding services. This service will include providing you with job recommendations and submitting your application to potential employers. The Company may also use your personal data for marketing purposes. The Company may also use your personal data for Equality and Diversity Monitoring or as required by law, regulatory bodies or for tax or audit purposes
For the purposes of providing you with suitable applicants as discussed during the recruitment process. The Company may also use your personal data for marketing purposes or as required by law, regulatory bodies or for tax or audit purposes.
If you use the Company website then we may collect other data from you such as the dates and times that you used it. For more information, please see Section 4 - Use of the Company Website.
For the avoidance of doubt, the above lists of categories of personal data are not exhaustive.
ii) How we use your personal data
The Company may use your personal data for different reasons. Below is a non-exhaustive list of the uses the Company may have for your personal data.
Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are:
We have a legitimate interest.
If you are a Candidate seeking employment and have applied for a position or have submitted your CV to the Company, in order to provide you with work-finding services, the Company is required to process your personal data. This may include carrying out any relevant reference checks which are necessary for the purposes of you gaining employment. If you successfully obtain employment, the Company will require to process your personal data for internal administration purposes. We may also provide job recommendations we think you may be interested in. To ensure that an recommendations are specifically tailored to your requirements, the Company may process your personal data for this purpose. Finally, the Company may also be required to share your personal data as required by law, regulatory bodies or for tax or audit purposes. The Company regards all of the above as being in our legitimate interests in running a recruitment business and to provide appropriate recruitment services.
If you are a Client, the Company will store your and your employees’ personal data for the purposes of ensuring that you are provided with suitable Candidates for job roles within your organisation. The Company will also store records of role requirements, meetings, emails and conversations to ensure that the Company continues to provide you with relevant recruitment services. The Company considers the above as being in our legitimate interests in running a recruitment business and providing appropriate recruitment services.
The Company may be required to obtain your consent to certain processing activities. In such circumstances, Consent must be freely given, specific, informed and unambiguous and you will be provided with a consent form with a specific opt-in option. You may withdraw your consent at anytime. For further information about your rights please see Section 4 — Your Rights.
SPECIAL CATEGORY DATA
Special category data is sensitive personal data that requires additional protections. Please see above for the definition of sensitive personal data and what type of data the Company may collect.
The Company may process your special category data where it is necessary for the purposes of carrying out obligations and exercising the Company's and/or your employment and social security rights in so far as allowed by law.
If you are a Candidate, the Company may process your special category data for the purposes of Equality and Diversity
Monitoring, as required by equal opportunities legislation.
iv) Third parties we may share your personal data with
The Company may share your personal data with our third party service providers where required, such as professional and business advisors like IT consultants, lawyers, auditors and accountants. The Company may share your personal data as required by law, regulatory bodies or for tax or audit purposes.
Depending on the type of contact you have with the Company, there are additional categories of third parties whom data may be shared with as detailed below.
If you are a Candidate, the Company may also share your personal data with potential employers or with third party recruitment services to assist your search for employment. We may share your personal data with reference agencies where a specific form of reference is required.
If you are a Client, the Company may also share your personal data for the purposes of providing you with recruitment services
3. Data retention
The Company will retain your personal data only for as long as is necessary. Different laws require us to keep different data for different periods of time.
The Conduct of Employment Agencies and Employment Businesses Regulations 2003, require us to keep work-seeker records for at least one year from (a) the date of their creation or (b) after the date on which we last provide you with work-finding services.
If you are a Candidate or Client, where the Company has had no meaningful contact with you for a period of 3 years, your personal data will be deleted unless we are required to keep it by law, for a regulatory body or for tax or audit purposes.
Please see the Company’s Retention Schedule for further information.
4. Your rights
In terms of the Data Protection Legislation, you have the following rights:
Your right of access - You have the right to ask us for copies of your personal information.
Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.
Your right to object to processing - You have the the right to object to the processing of your personal information in certain circumstances.
Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
Please contact us at email@example.com or on 01980 6214400 or via The High Street, Tilshead, Salisbury, Wiltshire, SP3 4RZ if you wish to make a request.
You must have a reason for objecting to the processing if it is carried out for legitimate interests or for research purposes.
In the case of direct marketing, we will immediately stop all direct marketing communications if you inform us that you no longer wish to receive this information.
4. Use of the Company Website
ii) Categories of personal data that may be collected
Cookies may obtain information regarding your IP address, the dates and times that you access the website and the search criteria you use to search for roles.
iii) How do we use the personal data collected
Information that you provide or that is obtained by us through your dealings with the Company website will be held on our servers. The Company may use this information for statistical analysis for the purposes of reviewing, developing and improving the use of the website experience.
The Company will take all reasonable steps to keep information we hold about you secure, however, we cannot guarantee security on line.
6. How to complain
If you have any concerns about our use of your personal information, you can make a complaint to us Please contact us at firstname.lastname@example.org or on 01980 6214400 or via The High Street, Tilshead, Salisbury, Wiltshire, SP3 4RZ. You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk